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Policy Development

Predevelopment Phase 1  Needs Assessment Evaluation – Approval to Proceed

  • Identify need for the policy, Conduct an evaluation on the need, Policy Writer, Policy Project Team, and draft policy for review
  • Policy Manager, Delegating Authority to Team Member
  • Locate existing policies that will be impacted or that could be amended to address policy gap or changes
  • Identify any legislative or regulatory requirements
  • Research reasons for policy gap and identify good practice responses
  • Initiate the Briefing Session and Approval to Proceed from the Client and Final Approval Responsible Officer

 

Development: Phase 2 Approval Process to Proceed

  • Prior to Implementation establish a Policy Writer,
  • Outline your Intent: Project Plan and Time frame
  • Write the document using templates/work from previous document
  • Draft the policy for review (refer Phase 6)
  • Consider how to evaluate the effectiveness of the policy e.g. how will “success” or compliance be measured? (refer Phase 7)

Development: Phase 3 Writing a Draft

  • Consult Client on draft document to assist with:
  • principles, responsibilities, actions
  • impact on systems
  • risk and compliance/alignment with legislature
  • alignment with other documents and processes
  • equity, diversity, and inclusion lens
  • implementation and training

Development: Phase 4 Policy Review

  • Draft reviewed by Policy Manager for compliance with Policy Framework and any changes/recommendations reconfirmed by Approval Responsible Officer
  • Briefing Note and draft policies sent to relevant ApprovalResponsible Officer for Review

Development: Phase 5 Policy Authorized and Adopted

  • Policy published for final approval
  • Policy Manager discuss new/ amended policy
  • Policy Manager reports to Responsible Officer for Adoption

Maintenance: Phase 6 Training, Implementation and Communication

  • Policy Manager provide training to Managers
  • Responsible Officer prepares for implementation
  • Responsible Officer enacts Implementation of Policy through Communication
  • Depending on the technological capabilities, Policies may be uploaded in a central repository or made available in print

Maintenance: Phase 7 Maintenance – Policy Maintenance Review and Updates

·         Enact the Evaluation and Review Strategy

Review the document prior to the set review date Return to Phase 1: Predevelopment & Approval to Proceed

 

policy development phases

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JAAC Healthcare Solutions, LLC is a consulting company who aim is to assist small to midsize start-up Behavioral Health and Developmental Disability Agencies with developing a clear strategic vision, planning and development of quality program and delivery of services. Our team has over 20 years’ experience in behavioral health and developmental disabilities industry. Our many years of experience will help behavioral health and developmental disabilities to optimize its business function and provide solutions.

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